CRAFT FAIR AND AUTHOR’S ALLEY FAQ

Thank you for your interest in the MISTI-Con Craft Fair and Author’s Alley. More information about the event can be found below, along with answers to some frequently asked questions.

OVERVIEW:
The MISTI-Con Craft Fair and Author’s Alley is a spectacular display of wizarding crafts, art, literature and other wonderful sundries. This is the great opportunity for attendees to show off their creations, sell awesome products, and shop for those fun and geeky items they have been wanting and needing!

CRAFT FAIR AND AUTHOR’S ALLEY INFO

  • Date: Saturday, July 20, 2019

  • Location: Grand Ballroom at the DoubleTree by Hilton Hotel Tarrytown

  • Set-Up Time: 10am -11am (Subject to change, Craft Fair Coordinator will be in touch prior to convention)

  • Open Hours: 11 am - 4 pm

  • Break-down Time: 4 pm - 5 pm (Confirm if this is enough time before Founders Ball set up begins?)

FREQUENTLY ASKED QUESTIONS

Q: Where is the MISTI-Con Craft Fair and Author’s Alley being held?

A: MISTI-Con’s Craft Fair and Author’s Alley will be located in the Grand Ballroom of the conference space. This is the only location where vendors and authors may sell their items.


Q: When will it take place?
A: The event will take place on Saturday, July 20th from 11am - 4pm.

Q: Who can attend the event?
A: The Craft Fair and Author’s Alley is open to all MISTI-Con attendees.

Q: How do I sign up for space as a vendor or author?
A: Please fill out the application here to be considered for the event. All applications must be submitted by May 2, 2019. Simply applying for space does NOT guarantee placement.
NOTE: While we recommend you apply as soon as possible due to high demand, space is not necessarily first come, first serve. The Craft Fair and Author’s Alley is curated so that there is a diverse variety of vendors and authors.

Q: I’ve never sold anything before. Do I even have a chance of getting into the Craft Fair and Author’s Alley?

A: Yes, you do! This event is open to all types of vendors and authors. These are the folks who make this event so magical by sharing their imagination and craft with attendees.

Our staff will be reviewing each application to see how your presence can add to the overall experience of the convention. Decisions are not solely on your “skill level”, but on what you as a presence can do to bring exciting items and services to our attendees. New people and veterans are encouraged to apply.


Q: When will we know if we’re approved or not?
A: We will notify anyone who is approved about 2-3 weeks of submitting the application, or later if there is a waiting list. Once we receive your application, we will review to determine fit and keep a fair balance of available offers.

If we approve your space request, we will send you an invoice. Once we receive your payment, your table is secured and considered confirmed. Invoices MUST be paid within 30 days of receipt, or your spot may be given to another vendor/author.

Q: How much does space cost?
A: One table is $50, and two tables is $90. Vendors who need more than two tables of space may still apply for the Craft Fair and Author's Alley, but please keep in mind this space will be granted only if available. If you have any questions or specific needs, please email craftfair@misti-con.org.


Q: What does space include?
A: Each table is 8 ft. x 2ft. long and comes with 2 chairs and a name tag for placement. Hotel wifi will be available for the Grand Ballroom.
Convention passes DO NOT come with table space. All vendors, authors and additional booth staff must have convention passes in order to sell at the Craft Fair and Author’s Alley.

Q: Do I get to pick where my space is?
A: Unfortunately, no. Placement of registered vendors can’t be guaranteed in advance, and will be dependent on factors such as applications accepted, confirmed convention registration, vendor and authors specific needs, the room layout and MISTI-Con staff needs.

Q: Can I share my space with another vendor or author?

A: Yes, but please let us know either when you submit your application and/or by emailing craftfair@misti-con.org. We’d like to plan ahead to ensure each vendor/author has what they need for space and promotions, so it’s HIGHLY recommended to add all details for you AND your table partner when you submit your application.

Q: Can I sublet my space?

A: No. Due to the nature of this one day event and in order to offer a magical and safe space for our attendees, subletting space is not allowed. We reserve the right to ban anyone who is subletting without authorization.


Q: What do I need to know about set-up and break-down?
A: You will receive an email with all set up set-up and break-down information two weeks prior to when MISTI-Con starts.

The following are the Terms and Conditions for submitting for, and registering a space for the Craft Fair and Author’s Alley at MISTI-Con.

1.) The application has a section where you tell us what you will be selling or doing at the con at your space. MISTI-Con is dedicated to offering a fun and great experience for our attendees, so we ask that you be as detailed and honest as possible. The Craft Fair and Author’s Alley is an event where attendees can share their work and craft with others. We review each application to ensure vendors and authors are genuine about what they do. MISTI-Con will NOT permit space to scammers or copycats who want in to make quick money. We’re not about that.  

2.) You may NOT share a Space without contacting MISTI-Con staff and/or submitting information on the application for ALL members of the space in terms of sales items or services. So, in other words, you can, as a collective, register a Space, but your listing of items and services has to outline all members of the collective.

3.) As part of your space registration, MISTI-Con will, if you wish, place your name (or company name) along with a clickable URL to your website, on the MISTI-Con website as part of the listing of Craft Fair and Author’s Alley participants. You will also be listed, again if you wish, within the con book.

4.) Craft Fair and Author’s Alley participants may not engage in music, speech, or other endeavors which disrupt the general peace of the location. In other words, no shouting, blasting of music, or other disruptive actions. You also may not “poach” customers from other spaces by attempting to get their attention in an aggressive manner. Breaking of this rule will get you one warning. Further disruptions will result in removal from the Craft Fair and Author’s Alley permanently with no refund given.

5.) MISTI-Con may use audio and/or video recording devices to record the Vendors Room for promotional or commercial use. By applying to be a part of the Craft Fair and Author’s Alley you agree to allow MISTI-Con to use your likeness and any recorded footage/audio of your actions in the Craft Fair and Author’s Alley and the con, now and in perpetuity, for any promotional, commerce, archival, or educational uses.

6.) Illegal items. You may not sell any items that are illegal or regulated in the U.S.A and Maryland. This includes (but not limited to): Firearms, Tobacco, Alcohol, Prescription drugs, Illegal drugs, etc. Also, you can’t sell open or prepared food or candy, the hotel prohibits those items from being sold.

7.) Electricity. By default you will not have access to electrical outlets. If you need one, please email craftfair@misti-con.org, and we can contact the hotel for a price quote on setting this up. This is entirely up to them and their pricing. You would have to make a contract with them for these services (but we can assist with setting this up).
8.) You may not take or appropriate chairs or other resources of other Craft Fair and Author’s Alley participants or other conference rooms without gaining clearance from MISTI-Con staff.

9.) Refunds: All refunds for spaces will be paid back in full if we receive a cancellation request by June 17, 2018 (30 days before the con). After that point, no refunds for spaces will be provided.

10.) All displays must be free standing and cannot extend into attendee walk path areas or other vendor/author spaces. You may not attach things to the walls or mess up the floors due to hotel policies.


Still have additional questions? Please email craftfair@misti-con.org.