TGTSNBN, Inc Policies and Procedures
Anti-Harassment and Anti-Bullying Policy
Any convention presented by TGTSNBN, Inc., including MISTI-Con and Coal Hill Con, is dedicated to a harassment-free conference experience for all attendees regardless of age, sex, gender identity, sexual orientation, disability, physical appearance, body type, race, color, religion, political affiliation, veteran’s status, house affiliation, or even your favorite ship, or wizard rock band.
Our conventions are created to further our fandoms, and we expect staff, attendees, invited guests, and anyone else attending to conduct themselves in an appropriate manner, as would be judged by a reasonable person. The focus of the conventions should be our respective fandom. We expect an environment of mutual respect and cooperation among attendees and staff. Harming or threatening to harm other attendees or staff is strictly prohibited. Violation of any portion of this policy is subject to possible expulsion from the conference, or complete denial of access to the convention at the sole discretion of the convention organizers. Participants asked to stop any harassing behavior are expected to comply immediately. We are each responsible for our own actions, in person, in writing, or online.
We do not tolerate harassment of conference participants in any form. Anyone who violate these rules may be sanctioned or expelled from the conference without a refund, at the sole discretion of the conference organizers. Harassment includes, but is not limited to:
Offensive verbal comments including, but not limited to age, sex, gender identity, sexual orientation, disability, physical appearance, body size, race, color, religion, political affiliation, veteran’s status, house affiliation, favorite ships, favorite wizard rock bands, etc.
Unwelcome or unwanted advances, including sexual advances, or demands for sexual favors
Physical assault and/or battery
Verbal abuse or kidding that is oriented toward a prohibited form of harassment or discrimination, including that which is sex-oriented and considered unwelcome
Creating an environment that is intimidating, hostile, abusive, or offensive because of unwelcome or unwanted conversations, suggestions, requests, demands, physical contact, or attentions, whether sexually oriented or otherwise
Deliberate intimidation; stalking; following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; cyber-bullying or cyber-stalking; and unwelcome sexual attention.
Bullying is repeated inappropriate behavior that is threatening, humiliating, or intimidating, whether verbal, physical or otherwise. Bullying may be intentional or unintentional. The intention of the alleged bully is irrelevant, and will not be given consideration. Bullying and intimidation can be in person or in online forums and communities. As in sexual harassment, it is the effect of the behavior on the individual that is important. Examples include, but are not limited to:
Verbal bullying: slandering, ridiculing or maligning a person or their family, persistent name calling that is hurtful, insulting or humiliating, using a person as a butt of jokes, abusive and offensive remarks
Physical bullying: pushing, shoving, kicking, poking, tripping, assault or threat of physical assault, damage to a person or their property
Gesture bullying: nonverbal threatening gestures, glances that can convey threats
Exclusion: Socially or physically excluding or disregarding a person.
Any content on any of our social media platforms that violate this policy, will be removed. We have the exclusive right to determine what content is on our sites, and will respond accordingly, at our sole discretion. We are not responsible for content outside of our platforms. However, we encourage each person to monitor their own platforms, and report any content you feel is inappropriate to the appropriate organizations.
If you feel you have been threatened, or you feel endangered, please report it to the proper law enforcement agency, as you feel it appropriate in the circumstances, and at your own discretion. If you do report it to a legal authority, we ask that you please provide us with a copy of the report.
The very nature of harassment and bullying make it difficult to detect unless the person that is the subject of said actions reports it to the appropriate parties.
We all have a responsibility to report actions that might be inappropriate.
The organization cannot investigate without the proper information. If we don’t know, or lack sufficient information, we cannot take appropriate action. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please report it to one of the convention organizers. If they are not immediately available, please find a member of senior staff, and ask them to contact one of the organizers. Senior staff can be identified by their badges and two-way radios. If you feel comfortable, you may first address the situation directly and immediately to the harasser, and then report it to senior staff.
Volunteers and conference staff will be located in various locations throughout the hotel. When in doubt, the volunteers located at our information desk (located in the front lobby of the hotel), in the common room (located on the Plaza level), or in the con ops lounge (located in the Ballroom wing), will always be able to contact a member of senior staff for you. The hotel desk will also be able to help contact a senior staff member. Senior staff will then come to where you are.
Please report as soon as an incident happens, so we can get clear details. If possible, we will need a name and/or physical description, to help us initiate an investigation. We realize this is a stressful time, and we will walk you through the process. If there are witnesses, please ask if they can stay in the area, so we can take their statements as well.
At the Convention, Conference staff will be happy to help participants contact local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference.
We value your attendance. We expect participants to follow these rules at all conference venues and conference-related social events. We are not responsible for resolving personal conflicts or interpersonal problems of individuals outside of the convention.
If you have concerns prior to the convention, you should email us at firstname.lastname@example.org. Once the convention starts, if an issue arises, please ask to see a member of senior staff.
Safe Space Doctrine
MISTI-Con will be an official “Safe Space”, free from bullying and intolerance. A Safe Space is defined as a place where anyone is able to engage in relaxed self-expression without fear due to their identity or expression. This means that all effort will be made to ensure that the environment is one in which our attendees may participate without fear of being made to feel uncomfortable, unwelcome, or unsafe on account of sex, race/ethnicity, sexual orientation, gender identity or expression, cultural background, age, or physical or mental ability. This convention puts a high value on having rules that guard each person's self-respect and dignity and we encourage all of our guests to treat each other with respect at all times.
In addition to being a Safe Space, the convention and its staff are ardent supporters of the Anti-Bullying initiative, a commitment to being a place that is free of hate speech, judgement, and intolerance.
The event organizers and other participants may take photographs during the event. By registering for this event you give consent for the organizers and sponsors to publish these photos in printed materials or on the internet without additional notice or compensation. Individuals will not be identified/named in any photo unless prior written consent has been obtained from those individuals. TGTSNBN, Inc. maintains absolute ownership of any photographs taken on behalf of MISTI-Con, and photos will be posted at our sole discretion.
While there is no expectation of privacy at this event. If someone is the featured subject matter of your photograph, MISTI-Con encourages attendees to ask permission prior to taking the photograph. If the subject does not wish to have their photo taken, then do not take it. Harassing photography or videography, in any form, will not be tolerated.
Unless otherwise noted, photo taking is allowed during programming and special events, but only from your seat. It is not permitted to approach the front of the stage/room and block the view of others. MISTI-Con requests that attendees be conscious of their neighbors while attempting to photograph or record during events. When stopping to take photographs in the hallways, or other traffic flow areas, please be considerate of your fellow attendees by being brief and not blocking traffic.
In purchasing this registration and/or in consideration for being admitted to MISTI-Con, each attendee consents to being recorded (by audio, visual and/or other means) for the usage described above.
Performance and Presentation Policy
All rights regarding special events and theatrical performances are reserved in full by TGTSBN, Inc. All rights, content, and materials used during presentations are reserved by the presenters. Presenters and artists have been instructed to inform the audience of any special restrictions before the session begins. Please note -- audio recording, video recording, or photography of presenters or materials during a presentation may only be done with the presenter's permission.
Content of all performances, presentations, and events is subject to approval by MISTI-Con staff. Any content that is in violation of MISTI-Con policy will not be approved. If a presentation/performance includes such content then MISTI-Con maintains the right to take any necessary action. Any event or presentation with mature or adult content must be cleared by MISTI-Con and clearly labeled as such.
Prop & Decoration Policy
Please do not touch, move, or remove any props or decorations. Under no circumstances should props or decorations be moved from their current location unless moved by MISTI-Con staff. Photography of props or decorations in public areas of the hotel is allowed at all times. Photography of props and decorations located inside of conference rooms is only allowed when the room is open and there are no presentations taking place.
The Attendee also hereby: (a) releases MISTI-Con from any liability for loss or damage to persons or property, infringement of any right or any other claim or course of action of any kind; and (b) agrees to comply with all rules and regulations of the event. MISTI-Con reserves the right to deny entry or remove from the event facilities, any person who, in our sole and absolute discretion, is behaving, or threatening to behave, in a manner which MISTI-Con reasonably considers to be disruptive of the event.
Financial Disclosure Policy
TGTSNBN, Inc will release a summary of the financial records of the organization, upon request. within 2 weeks of the receipt of the request. Financial disclosures and minutes of the organizational board meetings will be prepared annually and posted publicly if requested. Summaries of the financial records of past events are posted here.